Sep 5 2018

How to write Business Event Invitation Letter- Template & Format, business reply letter.#Business #reply #letter

Sample Business Event Invitation Letter

Business invitation letters have always been of a formal type. A business event invitation letter is generally given to a manager or an employee of the company to attend an important program.

He is given special invitation in the form of letter because his presence in the function would matter a lot. Such business invitation letters basically consists of all the details about the programme and its importance.

Use the following tips and samples (in pdf format) of business invitation letter for an event participation which might be organized by a company.

Table of Contents

Sample Business Event Invitation Letter Writing Tips:

  • Write the letter in a proper language
  • Mention important details in the letter like place time and venue
  • Write the letter after knowing all the details
  • Do not make any spelling and name mistakes
  • Explain the person as to why his presence is important
  • Keep the language of the letter formal

Sample Business Event Invitation Letter Template

Date: _____ (Date on Which Letter is Written)

Subject: Sample Business Event Invitation Letter

Dear _____(Sir or Madam),

We (name of the company) ……………………….on behalf of our management take immense pleasure in inviting Mr……………………..(Name of the person or invitee) to attend the inauguration function of our new office in …………..(venue) The inauguration will begin sharp at ……(time of the inauguration ceremony)

We have been running this company successfully from the past twenty years and after having 5 branches we are going ahead and opening a new branch. This would not have been possible today because of the efforts and dedication of our management and employees. So we invite each and every employee to attend this programme as they too are a vital part of this company.

Name of the organizer

Sign of the organizer

Download Template (Doc and PDF)

Sample Business Event Invitation Letter Sample, Email and Example/Format


Date: _____ (Date on Which Letter is Written)

Subject: Sample Business Event Invitation Letter

We on behalf of Xyz Company are writing this letter to invite you to the opening of our new office at Ruby tower on the 21 of August 2013 at sharp 10 am. The inauguration will begin at sharp 10 30 am and your presence as the staff of the company is important. The management and board of directors would be present on that day hence it is compulsory for every employee of the company to attend the programme.

Your presence and support is needed throughout the function and I am sure you will definitely make it for the function. Kindly let us know if you are positively attending the programme. Lastly we would be awaiting your presence there.

Name and Signature

Email Format

Below is a sample business invitation letter that is used to let a prospect customer know that his/her presence on a certain business event of yours is important. This is a formal type of letter since it is all about business and it must contain just the necessary information regarding the event. Please see sample below for your guide in writing this letter.

We would like to invite you to attend the (inauguration of our business) located at (Lispher Bldg.) on (September 12, 2009) at (8:00AM). It is ou honor to have you as our loyal customer in our other busnesses. We are hoping that we will get the same support from you. We have been in this business for quite some time now yet we have always managed to stay on top of our competitors.

This is not possible if not with your support to our business. We have prepared something for you as our patrons as a way of saying thank you. Please come early so that we can find a comfortable seat for you and so that you will be there as we acknowledge our loyal customers and you are definitely in the list.

Please let us know if you are attending the said event or not by (September 2, 2009).

Hoping for your presence on that day. We are looking forward to more fruitful business deals with you.

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