A Sample Thank You Letter After An Interview
You may be the perfect candidate, you may have sailed effortlessly through your interview without a care in the world and emerged confident of receiving a job offer within the next few days. The fact is, that if you don’t follow up your interview with a thank you letter you may well have blown your chances of success.
A survey carried out by CareerBuilder revealed that almost one quarter of all hiring managers were less likely to appoint a candidate who failed to send a post-interview thank you letter.
So where do you start? Do you send an e-mail or a hard copy? Does the letter need to be handwritten and what do you say? Is there a particular etiquette to follow? Relax and read on; we have it sorted.
The emphasis here is on a thank you letter. Some candidates have been known to express their thanks via text message which suggests a lack of interest in the vacancy as well as being unprofessional.
The thank you letter serves the following purpose:-
- It allows you as the candidate to reiterate your interest in both the vacancy and the organization.
- It enables you to provide information that you may have been asked to supply following the interview.
- In the pressure of an interview it’s easy to forget a key piece of information that demonstrates why you are suitable for a particular job. The thank you letter gives you the opportunity to include that while simultaneously reminding the hiring manager of the points you discussed during the interview itself.
To ensure you include all of the above-mentioned points, your letter should include the following basic elements:-
- The name of the hiring manager or person who interviewed you.
- The title of the job you were interviewed for.
- Thank the interviewer for their time.
- Reiterate your interest in the vacancy and highlight areas from your background that match the requirements of the role (including those forgotten points).
- Refer to a specific discussion from the interview.
- Thank the interviewer for their time.
- Summarize what you believe are the next steps in the hiring process.
- Your contact details.
If you’re still unsure about what to write, here’s a sample thank you letter after an interview:-
Dear (name of interviewer)
Thank you for your time today and for the opportunity of discussing the vacancy of Call Center Manager within your department. I enjoyed meeting you and your colleagues during the tour of the call center and noticed a strong sense of team spirit and camaraderie which was encouraging.
Your explanation of a typical day in this role, coupled with the challenges that come with it, gave me a much better insight into what is required to be successful and I appreciate your candid approach.
I’m confident my sales background and the achievements we discussed in my current position will enable me to meet the performance objectives for this position and contribute to the overall team targets. I believe my people management and training skills evidenced in my qualifications will also be an asset in this position and I would like to take this opportunity to reiterate my enthusiasm for this role.
As requested, I have enclosed the contact details of two referees who are both awaiting your call. I look forward to hearing from you after you have spoken with them.
In the meantime, please don’t hesitate to contact me if you have any additional questions in connection with my application.
The letter can be adapted to suit your particular circumstances, achievements and position applied for.
E-mail, Hard Copy Or Handwritten?
A post-interview thank you letter can be e-mailed or sent via hard copy, either handwritten or typed but as we hinted above, not by text message .
While e-mailed thank you letters are generally accepted by employers, we recommend a typed hard copy letter. Handwritten letters are more personal and more appropriate for brief notes. The point of this letter is to highlight your professional skills and suitability for the vacancy you have applied for which is most effectively achieved with a typed hard copy letter.
What’s more, while e-mails can be discarded or put aside, a letter arriving in an envelope will generally be opened the same day. By all means, e-mail your note and follow up with a hard copy, particularly if the hiring manager is going to be out of the office for some time.
If you do one thing after an interview, make it the thank you letter to the employer. It may just secure you your dream job!
I’ve noticed that a lot of candidates like to be taken by the hand, and shown step-by-step exactly how to get hired. As a result of so many people asking me about this, I have created a “done-for-you” interview guide, so that you get the job you want. I am hesitant to do this, but I have decided to give away the first few chapters of this guide completely free. You can download your copy here .
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